Litton Cheney Parish Council Transparency Checklist

 

Information Title

 

Information which should be published

 

Date Published

 

Location

 

All items of

expenditure

above

£100

 

Annual publication no later than 1 July in the year immediately following the accounting year to which it relates

 

Publish details of each individual item of expenditure

 

Copies of all books, deeds, contracts, bills, vouchers, receipts and other related documents do not need to be published but should remain available for inspection. For each individual item of expenditure the following information must be published:

 

a. date the expenditure was incurred,

b. summary of the purpose of the expenditure,

c. amount

d. Value Added Tax that cannot be recovered.

 

 

 

 

In Minutes of bi-monthly meetings

 

 

 

Village Website

 

Records with Parish Clerk

 

 

Minutes

Minutes

Minutes

All VAT is generally recoverable

Annual Return &

Governance Statement

 

End of Year Accounts

 

Internal Audit

 

External Audit (if applicable)

Annual publication no later than 1 July in the year immediately following the accounting year to which it relates.

 

Publish signed statement of accounts according to the format included in the Annual Return form. It should be accompanied by:

 

a.  copy of the bank reconciliation for the relevant financial year,

b. an explanation of any significant variances (e.g. more than 10-15 percent) in the statement of accounts for the relevant and previous year,

c. an explanation of any differences between ‘balances carried forward’ and ‘total cash and short term investments’, if applicable.

 

 

 

May of each year post Annual Meeting

 

 

Post External

Audit - September

 

Website

List of Councillors or Member Responsibilities

 

Annual publication of councillor or member responsibilities within 14 days of the Annual Meeting in May immediately following the accounting year to which it relates, including:

 

a. names of all councillors or members,

b. committee or board membership and function (if Chairman or Vice-Chairman),

c. representation on external local public bodies (if nominated to represent the authority or board).

 

 

May of each year

 

Website

Model Publications Scheme

Location of Public Land and Building Assets

 

Annual publication no later than 1 July in the year immediately following the accounting year to which it relates.

 

Parish councils are to publish details of all public land and building assets - either in its full asset and liabilities register or as a village inventory.

 

The following information must be published:

 

a. description (what it is, including size/acreage),

b. location (address or description of location),

c. owner / custodian, e.g. the authority manages the land or asset on behalf of a local charity.

d. date of acquisition (if known),

e. cost of acquisition (or proxy value),

f.  present use.

 

 

April each year, following Inventory Review

 

Village Inventory and Website

Minutes, Agendas and Papers of Formal Meetings

Publication of draft minutes from all formal meetings not later than one month after the meeting has taken place.

 

Publication of meeting agendas and associated meeting papers not later than three clear days before the meeting to which they relate is taking place

 

As directed

 

Website & Main

Village Notice Board

Created January 2017

Reviewed May 2023                                      Next review May 2024